Thursday, July 31, 2014
 

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The Corporate letter Sample letter #1 Sample letter #2
Department Contacts
Scott Menzel
Superintendent
734-994-8100 x1301
smenzel@wash.k12.mi.us
Dr. Sarena Shivers
Assistant Superintendent, Student Achievement and Services
734-994-8100 x1257
sshivers@wash.k12.mi.us
Brian Marcel
Assistant Superintendent Administration & Support Services
734-994-8100 x1402
bmarcel@wash.k12.mi.us
Board Members
Gregory A. Peoples
Dayle K. Wright
Diane B. Hockett
Mary Jane Tramontin
Mark Van Bogelen
734-994-8100 x1300

About The Corporate Letter
Picture of Teaching and Learning Center

The Corporate Letter

Sometimes a long proposal is unnecessary. It isn't the length of a proposal, but the content, that sells a project. Sometimes the list of "stuff" needed to accomplish the project is relatively short, and there is a source in the area which could provide all that is needed. Perhaps pens, pencils and paper for homeless students are needed and there is an office supply store a few blocks from the elementary school. Perhaps simple ingredients are needed by the latch-key program so students can learn how to fix healthy snacks for themselves when parents are unavailable, and a grocery store is located a mile away.

Millions of dollars are awarded by corporations, businesses and foundations every year on the basis of a one or two-page letter.

Like a more lengthy proposal the letter proposal should reflect knowledge of the audience and reflect a link to the goals and objectives of the potential sponsor.

A one or two-page letter should contain:

  • a needs sentence, or paragraph, preferably substantiated with appropriate statistics
  • a solution paragraph emphasizing quantifiable results rather than methods
  • a sentence, or paragraph, outlining what actions have already been taken to solve the problem
  • background information on the organization from which the request is coming
  • a request for a specific amount of money (or items)

In many ways the letter proposal resembles the executive summary of a longer proposal, but is phrased in a slightly less formal way. Two sample letters follow.

Sample Letter #1

November 1, 2012

Anytown Public School District
1475 Central Avenue
Larger Town, State-oh 76543-1234
(000) 467-9876

ANY International
110 Main Street
Somewhere, Somestate 00456

Regarding:
Corporate Contribution for XYZ Elementary School
Anywhere Public School District
Larger Town, State-oh

Dear Sir/Madam;

The Anywhere Public School District is one of 12 local education agencies in Southgreen County, State-oh. We provide a comprehensive K-12 education to 7000 students who reside in the 400 square miles of our district. In addition, we provide Special Education services to 700 students, latch key and breakfast to 500 students and after school recreation for 800 at-risk youths.

The students served by the Anywhere Public School District come from a variety of socio-economic, racial and ethnic backgrounds. For approximately 400 students English is a second language. In order to better serve the needs of these ELL students, we have employed a part-time teacher to work in small groups with these students and their parents. She reports that the students' progress would be markedly improved if we could make English -As-A -Game Software available to them as a practice exercise.

However, the district has no budget for additional software this school year. All discretionary money available was used to hire the teacher on a part-time basis. Rather than have these students fall behind their peers for two more semesters, we hope that you will donate a copy of English-As-A-Game to our district. The district will provide a computer with large screen to the classroom for use by the students.

Please join us in enhancing this program for ELL students in our district. Their enthusiasm for school grows as they become more familiar with the English language. Their faces glow with pride and accomplishment. Their parents and younger siblings are becoming much more at ease in the school setting. Providing opportunities for these students to reach their educational goals builds strength in our community and our nation.

Sincerely,

Jane Doe, Principal
WYZ Elementary School

Sample Letter #2

November 1, 2012

Anytown Public School District
1475 Central Avenue
Larger Town, State-oh 76543-1234
(000) 467-9876

ANY International Publishers, Inc.
10 Main Street
Somewhere, Somestate 00456

Regarding:
Corporate Contribution to Assist
Anywhere High School
Larger Town, State-oh

Dear Sir/Madam;

The GRT Intermediate School Distinct (GRT-ISD) is one of fifty-seven ISDs in the State of State-oh that provides regional educational services to local school districts. GRT-ISD serves 10 local districts in Wayla County. Anywhere High School is the only high school in Larger Town, one of the smallest and lowest revenue districts in the state. Anywhere High School has asked our help in securing donations to rebuild the library which was destroyed in a fire three weeks ago.

A lightning strike from a late summer storm ignited the building, sending flames 30 feet into the air. Students who were in the building practicing for sports and preparing reports and term papers were successfully evacuated. The safety of the students was the first priority of the firemen and emergency personnel on the scene. However, the building was demolished.

The citizens of Larger Town have passed an emergency millage to rebuild the building. The students will have classrooms and library space before Christmas. However, the millage dollars will not stretch to cover the cost of replacing the books which were destroyed in the blaze.

Your company is a major publisher of non-fiction books for high school aged students. Any donation of books from your warehouses would be appreciated. The local library and citizens have just completed a book drive and several hundred books were donated for the library, almost all of them contemporary novels. Reference books are expensive and necessary to student learning.

You could make a big difference to the 195 high school students in Larger Town, State-oh by sending even one set of encyclopedias, or a dozen dictionaries.

Your reputation as a publisher of fine non-fiction books for secondary school students means you understand the importance of quality texts for quality education. Please help these students, who through no fault of their own, find themselves without the means to prepare reports and term papers. Don't let their search for knowledge stall in charred cinders.

Any donation will be appreciated and acknowledged by the students.

Sincerely,

Amy Jo Barnes, Student Council Representative

Melvin Jones, President of the Senior Class

James Frazier, Ph.D., Principal of Larger Town High School



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